Operations Duties

Procurement Operations Duties

  1. Review and issue a letter of no obligation to the procurement packaging shown on the annual and updated Procurement Plan of each procuring entity.
  2. Receive approve procurement plans prepared by procurement officers of each ministry and organise the purchase of common items either under individual contract or framework contract arrangement on behalf of selected or all procuring entities.
  3. Review Procurement Proposals submitted by procuring entities and issue a letter of no objection.
  4. For all  major procurement above the threshold in regulation 10 (b) and common use items, prepare bidding documents including prequalification of bidders where appropriate, advertise for expression of interest and bids, receive and safeguard bids, open and evaluate bids, prepare bid evaluation reports and recommendations for the consideration of the Procurement Committee, and prepare contract documents.
  5. Monitor the performance of and compliance of ministries
  6. Provide secretariat support to the Procurement Review Committee
  7. Request and receive information or records from procuring entities to the extent appropriate to CPU’s information needs.
  8. Develop, promote and support training and professional development of officials and other persons engaged in public procurement, including their adherence to the highest ethical standard.
  9. Present annual report to the Minister regarding the overall functioning of the public procurement system, including recommendations on the measures to be taken to revise and improve procurement approval methods and other measures to enhance the quality of procurement work.
  10. Maintain and update a list of contractors, suppliers, consultants and non-consulting service providers who, by reason of having seriously neglected their obligations under a procurement contract, or having provided false information about their qualifications, have been suspended or debarred from participating in public procurement.
  11. Develop and implement a strategy for the use of electronic tools for procurement, including the development of a public procurement.